Failing to plan effective meetings means you might be planning to fail
Poor meetings cost an average of $37 billion in the U.S.
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If you were to evaluate your managers on running effective meetings, what would success look like?
One of my clients is a healthcare organization with 50,000+ employees who never fails to impress me in how they run meetings.
No matter in which division or what team I join, they conduct their meetings in a consistent way. Everyone in the organization knows what to expect, how to behave during meetings, and what actions needs to be taken after the meeting is over. They have developed an effective cadence and hold their managers accountable to get the most out of meetings.
What 4 lessons can we learn from their best-practice meeting management? Every meeting is planned with emphasis on especially 4 areas:
- Outline the Purpose. Stating what needs to be accomplished at the end of the meeting will improve clarity of communication. Ask yourself: What will we achieve?
- Focus on Process. Think through how to keep meetings on track and develop a strong agenda and timelines. Ask yourself: How will we run it?
- Think about People. How will you increase participation, eliminate time wasters, and manage behavior. Ask yourself: How will we behave?
- Ensure Performance. Define the real outcomes, benefits, and impact to increase results. Ask yourself: Why is it important?
Developing an effective meeting cadence in your organization will eliminate frustrations, reduce meetings, and save you money.
Ready to get your managers skilled in this crucial competence? Our Effective Meeting Management and Facilitation Workshop will help your managers plan meetings more effectively to bring you results, fast!
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